Greenville High School

Data Checklist

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FALL 2024

Enrollment and Demographic Data

GEAR UP Data Needed	Description	Where to Send	When
Student Enrollment File	To monitor services and progress toward objectives, we need a data file that contains student information that is required for the accountability report. The file is to contain: School Name, Student Last Name, Student First Name, Student DOB, Student ID, Grade Level, LEP (Y/N), IEP (Y/N), Gender, Race, Ethnicity	Upload Enrollment Data	Initially
Staff Roster	Names and positions of staff members who work with GEAR UP students (teachers, administrators, school counselors, etc.)	Upload Staff Roster File	Initially

Student Events

Service Data

GEAR UP Service	Description	Where to Send	When
Events	Document any events that involve parents with the students, such as: Individual Student Planning reviews Tutoring ACT testings Meeting to review any type of ACT data (e.g., ACT, ACT Aspire, WorkKeys, etc.) STEM events STEM Course/Program College, career, or readiness information sent to families Financial Aid material sent to parents Financial Aid Event General counseling and advising College visits Student Sign In QR Code Face-to-Face Sign-in Sheets If you use a sign-in sheet for the face-to-face events, you need to mark Yes/No whether a parent attended with the student. If the event is virtual, please indicate on the roster whether parents attended with the students.	Log GEAR UP events here	Each Friday for the week.

Professional Development

GEAR UP Service	Description	Where to Send	When
Professional Development	For each event: Document any professional development at the school level, that was supported by GEAR UP. Download Face-to-Face PD Sign-In Sheet here. PD Sign In QR Code	Log Professional Development Here	Each Friday for the week.

Spring 2025

GEAR UP Service	Description	Where to Send	When
End-of-year file	To monitor services and progress toward objectives, we need a data file that contains student information that is required for the accountability report. The files are to contain: school name, student last name, student first name, DOB, unique ID, grade level, course completion (i.e., grades), LEP (Y/N), IEP (Y/N), gender, race, ethnicity ACT Scores	End of Year File	End of Year
Student Status File	The file is to contain: with school name, student last name, student first name, unique ID, status at the school (e.g., enrolled, withdrew, graduated)	Student Status File	End of Year